Professional Courtesy/Follow-Up Letters

Few offers are made at the initial interview. As such, it is recommended you follow each interview
with a letter recapping the key areas of discussion. Many times this letter is a deciding factor in the
decision-making process, giving you an opportunity to highlight the skills contributing to the
company’s objectives. In addition, a follow-up letter gives you an opportunity to counter negative
impressions or concerns presented during the interview.

The follow-up letter highlights your appreciation of the interview and a synopsis of what you offer the
company (directly how your skills, background, and work ethic will create an immediate and positive
impact). Oftentimes, a simple postcard or a two-paragraph summary is sufficient. Do not prepare a
long-winded essay detailing every moment of the interview. Stick to relevant issues and always
thank the interviewer for the opportunity to learn more about the company. If you interview with more
than one individual, send follow-up letters to each person. During the interview itself, ask for a busi-
ness card from all participants.

The follow-up letter represents professional courtesy and should be sent. Do not wait until the
following week to prepare and send the letter. Sending a letter increases your chances for exposure
and success. In any competitive situation, a slight edge may mean the difference between success
and failure.